Job Description

Job Description

Job Description

Salary: Hourly starting at $20, BOE

Please note: This is a hybrid position REQUIRING in-person office work Monday-Wednesday, remote work Thursday-Friday. Applicants are expected to have reliable transportation and the ability to report to the office 3 days per week. For more information, please refer to our Hybrid Work Schedule below.

ACCOUNTING CLERK

Company Overview

White Rhino exists to provide memorable in-store experiences for customers. We are local coffee shops in many locations, and we value excellence, wisdom, follow-through, accountability, generosity, family first, and fun. We strive to provide a friendly, warm place where anyone can belong; high-quality sustainably grown craft coffee and ingredients; and a craft food menu.

Job Summary:

We are looking for a detail-orientedAccounting Clerkto join our finance team and support the accounting operations of our multi-unit coffee shop business. This role involves processing financial transactions, maintaining accurate records, and assisting with reporting across multiple store locations.

Daily Tasks and Projects:

• Process and record accounts payable and receivable for multiple store locations
• Reconcile daily sales reports, bank statements, and POS system data
• Manage A/P and A/R email inboxes
• Respond to inquiries from vendors, customers, and internal departments
• Process weekly vendor payments
• Assist with inventory cost tracking and vendor invoice matching
• Communicate with shop managers to resolve discrepancies
• Enter and reconcile credit card transactions
• Reconcile vendor statements
• Support month-end and year-end closing procedures
• Maintain organized financial records and documentation
• Perform general administrative and clerical duties as needed

Job Qualifications:

• Proficiency in Microsoft Excel and accounting software
• Strong attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines
• Excellent communication and interpersonal skills
• Understanding of inventory and cost of goods sold (COGS) accounting

Required Education, Certification, or Experience:

• High school diploma or equivalent; associate degree in accounting or related field preferred
• 12 years of accounting experience, preferably in retail or food service

• Experience with multi-location accounting
• Familiarity with Sage Intacct & CrunchTime Restaurant Operations Software, Toast POS & Shopify

Compensation and Benefits:

• $20+ hourly, based on experience
• Medical insurance, dental, vision, counseling, 401K benefits
• Employer-paid life insurance plan
• Paid time off, including paid holidays and parental leave

Reports to: Senior Accounting Manager FLSA status: Non-Exempt

WHITE RHINO COFFEE HYBRID SCHEDULE POLICY

This policy applies to all eligible employees of White Rhino Coffee. Eligible employees are those whose assigned worksite is the Support Office, operating in a full-time, permanent position, and whose duties do not solely require in-office responsibilities. Eligibility for hybrid work is determined by job responsibilities, the nature of work, team dynamics, and the discretion of department heads or direct supervisors. Standard work hours: White Rhino Coffees standard hours are 9 a.m. 5 p.m., Monday through Friday. Standard work hours will be expected unless otherwise discussed with your manager. Calendars must be updated with any changes to the work schedule.

SCHEDULE AND FLEXIBILITY

All employees will have the predefined in-office days of Monday, Tuesday, and Wednesday, unless otherwise approved by their supervisor. While Thursday and Friday will be reserved for remote work, office attendance may be occasionally required; supervisors must provide adequate notice. Non-Exempt Employees: Hourly, non-exempt employees must ensure accurately recorded hours in accordance with FLSA standards. Breaktime policies must be followed while working remotely. Any breaks longer than 30 minutes must be off the clock while breaks under 20 minutes remain clocked in.

WORK SETUP AND ENVIRONMENT

• The employee is responsible for designating a remote workspace. Employees are responsible for setting up a remote work environment ensuring privacy, safety, and minimal disruptions.
• If an employee experiences technical issues that prevent working remotely, the employee should notify their supervisor immediately to ensure coverage of the work and to get support for the issue.
• Appropriate arrangements for the care of a child, family member, pet, etc. should be made during work hours. While remote work does allow for flexibility, undivided attention to work is necessary.
• Remote work must be done locally in the DFW area unless otherwise approval by your supervisor.

SECURITY AND SAFETY

• Employees must ensure that all company data is kept secure by following the companys IT and data protection policies when working remotely. Employees are responsible for keeping documents, sensitive business data, and other work-related materials confidential and secure.
• Employees should take regular breaks when working remotely to maintain separation between work and personal time with regular working hours, to ensure physical and mental well-being.

COMMUNICATION, PERFORMANCE AND TRAINING

• All employees must be reachable during their working hours via email, phone, or other company communication tools while working remotely. All employees are required to keep their calendar updated.
• Performance expectations remain consistent regardless of the work location. Remote work will be subject to the same metrics and KPIs used to evaluate in-office work performance.

All White Rhino Coffees rules and policies, including those set in our Employee Handbook, apply while working remotely. These policies include policies regarding attendance, confidentiality, and prohibiting harassment. This policy is not to be used in place of approved paid or unpaid time off, FMLA leave, etc. All our guidelines for employee benefits and compensation remain the same.

Both the company and the employee have the right to terminate the remote and/or hybrid work agreement at any time via written or verbal notice. Failure to comply with the above terms and conditions may be the cause for disciplinary action and/or termination of your agreement.

REMOTE WORK POLICY AGREEMENT

I understand and agree to the following terms and conditions:

1. In consideration of my Company and Supervisor allowing me to work remotely, it is necessary for me to agree to this policy.
   
2. This policy is an agreement between the Company and me related to my working outside of our normal office space.
   
3. I understand that if I cannot abide by provisions of this Agreement, the Company may limit or revoke my ability to work remotely in the future.
   
4. The corporate offices are still available for the completion of necessary activities, so long as this does not violate any city, county, state, or national orders or declarations.
   
5. Working remotely is not a day off work. The Company expects me to be attentive to my work functions during this time.
   
6. I will ensure that I have a quiet, professional space designated for my work and access to all things necessary to complete my work, including computer, phone, internet, files, etc.
   
7. I will conduct private work and sensitive meetings in a private area away from others who could repeat private details, OR I will utilize headphones to protect privacy.
   
8. I will be available and accessible to my team during my work hours, and I will communicate my work hours to my direct supervisor.
   
9. I will not consume alcohol or other substances that would interfere with focus and work quality during my work hours.
   
10. 
    I agree to stay in the DFW area while working remotely, unless approved in advance by my supervisor.

Job Tags

Hourly pay, Weekly pay, Permanent employment, Full time, Work at office, Local area, Immediate start, Monday to Friday, 3 days per week,

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