Job Description

Job Description

Job Description

Join Our Team!

Are you detail-oriented, organized, and passionate about real estate? We’re looking for a Transaction & Listing Coordinator to handle the behind-the-scenes work that keeps our deals and listings running smoothly. This is a dual-role position where you’ll play a key part in both managing contracts from contract-to-close and preparing/marketing listings. Note: this is an in-office position.

$55,000 - $65,000 yearly

Transaction Coordinator Duties:

• Open, organize, and manage all transaction files from contract to close.
• Review contracts, addenda, and disclosures for accuracy and compliance.
• Track key contract dates, deadlines, and contingencies.
• Coordinate communication between clients, agents, lenders, inspectors, and escrow/title.
• Schedule inspections, appraisals, and closing appointments.
• Upload, audit, and maintain compliance files with brokerage standards.
• Provide regular updates to agents and clients on transaction status.

Listing Coordinator Duties:

• Input and maintain listings in MLS and online platforms.
• Prepare listing paperwork, disclosures, and client packets.
• Schedule and coordinate photography, staging, signage, and lockboxes.
• Create and manage marketing materials and listing presentations.
• Manage & work with vendors on-site and virtually.
• Track listing activity and show feedback for agents and sellers.
• Ensure all listing details are accurate and up to date across platforms.
• Serve as the point of contact for sellers during the listing process.

Candidates MUST HAVE ALL of the following criteria to be considered for the position:

• Prior real estate transaction coordination experience.
• Familiarity with local MLS and real estate contracts.
• Strong organizational skills and ultra-high attention to detail.
• Excellent communication skills (verbal and written).
• Ability to multitask in a fast-paced environment.
• In an office position, live within 30-60 minutes of the Boston office.

At Reference Real Estate, we do things differently—and intentionally—by putting agents first in everything we do. Built on the core values of Drive, Integrity, and Communication, our team-first culture empowers agents to thrive through expert in-house support, personalized mentorship, and seamless systems.

We understand in order to build a financially rewarding career, you need the right people around you from the start. Success is never achieved alone, and we deliver on the promise of real support: top-tier training, innovative tech, and a collaborative culture where accountability and pride in our work set the tone. Based in East Boston and serving Greater Boston, Reference is the new standard in real estate, where success is shared and every agent has the environment to win.

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