Job Description

Job Description

Director of Finance

Ziglift Material Handling is one of the nation’s leading independent warehouse storage solutions companies. Ziglift has six locations in four states that specialize in providing innovative and cost-effective storage solutions for our customers.

The Director of Finance is responsible for providing accounting and financial controls for the entire organization and ensure that the department roles are performing as required and being guided on job expectations. This position reports directly to the Chief Operations Officer.

Responsibilities and Duties

• Supervise all operations of the finance and accounting department, ensuring efficiency and accuracy in all financial operations.
• Ensure compliance with GAAP, federal and state regulations, and industry financial practices.
• Oversee and manage Accounts Receivable, Accounts Payable, Financial Reporting, Budgeting & Forecasting, Sales & Income Tax Reporting, and Internal Audits.
• Develop and maintain accounting policies, procedures, and internal controls to ensure financial integrity.
• Prepare and present financial reports for seven subsidiaries, ensuring accuracy and compliance.
• Makes staffing decisions in the Finance Department
• Conducts performance evaluations that are timely and constructive.
• Handles discipline and termination of employees as needed and in accordance with company policy
• Establishes quantitative and qualitative metrics, guidelines, and standards by which the company’s efficiency and effectiveness can be evaluated; identifies opportunities for improvement
• Implement and Maintain Accounting Controls & Procedures and Prepare Financial Reporting for 7 Balla Family-Owned Organizations; Global Trade Marketing Inc dba Ziglift Material Handling and its fully owned subsidiary BallAir, Z&E, Panorama, BallAcres, Lone Star BallAcres and Instant Modular
• Ensures adherence to all State & Federal laws and Regulatory and GAPP guidelines
• Coordinate with external financial entities on behalf of the company: including: PDM CPA for Year End Reviews and Sales Tax Reporting & Submittals, CNB for Banking & Quarterly Covenant Filings, GMGS for Insurance, Insurance Carriers of Post Period Insurance Audits, CTI for R&D Tax Credit
• Direct, manage, prepare and review Financial Planning and Budget Management Functions
• Provide financial strategic planning to Sr Management by evaluating performance, alternatives and potential risks
• Lead and supervise the accounting team during the closing process to ensure close deadlines are met
• Prepare timely and detailed GAAP financial Statements on a quarterly and annual basis
• Analyze monthly Actual Performance against Budgeted Expectations
• Perform Financial Analysis by recognizing patterns in company revenue and / or spending, and recommend solutions to deficient areas
• Prepare Monthly Sales by Rep Reports, for Management to Compare against expectations
• Knowledge of Avalara Sales Tax Software, Create Tax IDs for States with Nexus and Manage and Report Sales Tax for 30+ states, Change Filing Requirements as Required, Reconciling differences between Avalara and State Filings.
• Perform Reconciliations of all Balance Sheet Accounts at least quarterly but more critical accounts are reconciled monthly (bank accounts, AP, AR, Customer deposits, Vendor Prepayments, Trade Liquidations, Fixed Assets, Sales Tax)
• Oversees capital assets projects, including Vehicles Leases and Purchases and Construction in Progress
• Prepares a wide variety of Ad Hoc Reports as needed
• Performs other related duties as requested
• Coordinates the collection, putting together and reporting of sales reps sales projections against the budget and providing performance results.
• Works with the Senior Director of Operations sharing gaps, helping understand the root causes and partners with operational leaders to provide resolutions

Financial Reporting & Analysis

• Lead the accounting team through the month-end and year-end closing processes, ensuring deadlines are met.
• Prepare GAAP-compliant financial statements on a quarterly and annual basis.
• Conduct financial variance analysis, comparing actual performance against budgeted expectations.
• Identify trends and patterns in revenue and expenses, providing data-driven recommendations for improvements.
• Prepare monthly sales reports by representative for management review.

Sales Tax & Regulatory Compliance

• Maintain expertise in sales tax regulations and ensure compliance across 30+ states.
• Manage and report sales tax filings, ensuring accuracy and timely submission.
• Reconcile discrepancies between Avalara tax software and the ERP system.

Account Reconciliations & Asset Management

• Perform monthly and quarterly reconciliations of all balance sheet accounts, including bank accounts, AP, AR, customer deposits, vendor prepayments, trade liquidations, fixed assets, and sales tax liabilities.
• Oversee fixed asset management, including vehicle leases, capital purchases, and construction-in-progress accounts.
• Manage the lien waiver process for projects.

External Collaboration & Ad Hoc Reporting

• Serve as the primary liaison with external financial partners, including CPA firms, banks, insurance brokers, and tax consultants.
• Coordinate with Accounting, Insurance, and other agencies for post-period audits.
• Prepare ad hoc financial reports as needed to support business decisions.

Qualifications and Skills

• Bachelor’s degree in Accounting or Finance required
• CPA Certificate or MBA highly preferred
• 5 + Years of Accounting & Financial management experience
• Working knowledge of organization’s applicable financial practices and procedures, as well as a thorough understanding of GAAP, finance Principles, State and Federal rules & regulations
• Excellent managerial skills and ability to evaluate the work of others
• Excellent verbal and written communication skills
• A high degree of attention to detail and organization
• Strong Reporting, Data Mining / Extraction and Analytical Skills (Pivot Tables)
• Ability to manage several teams and projects at once
• Ability to work under pressure and get projects completed accurately & on time
• Proficient with accounting software and MS Office 360Suite (Excel, Outlook, Word, PowerPoint)
• Possess a thorough knowledge of enterprise resource planning (ERP) systems
• Superior verbal and written communication and interpersonal skills
• Superior managerial and diplomacy skills
• Extremely proficient in Microsoft Office Suite or related software
• Excellent organizational skills and attention to detail
• Excellent analytical, decision-making, and problem-solving skills
• Thorough understanding of financial practices in all areas and phases of business operations

Job Type: Full-time

Pay: $140,000 - $160,000 per year

Benefits

• 401(k)
• 401(k) matching
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Voluntary Plans

Ziglift Material Handling is the industry’s leading expert in smart integrated warehouse storage solutions. With years of experience, the largest inventory of new & used equipment, and locations in California, Arizona, Mississippi, and Texas, Ziglift’s capabilities and services extend throughout the United States.

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